The complex legislation surrounding safety in private rented properties has changed considerably since Clan Gordon was established in 2008.

Every property that we manage is different, and so requirements to comply with legislation can vary from property to property. We assess each property and provide landlords with a personalised list of safety requirements, and the costs involved, before instructing our trusted team of contractors.  

A summary of each of the safety requirements is outlined under the headings below, however, requirements can vary so it is best to contact our team if you are unsure if your property is compliant with safety legislation.

The Housing and Property Chamber is responsible for enforcing the safety standards of private rented sector properties in Scotland, further information can be found on their website.

Safety Requirements

Requirements:

  • One smoke alarm in every circulation space – hallways/landing
  • One smoke alarm in the principal living room
  • One heat alarm in every kitchen
  • Alarms must be interlinked meaning they are wired together
  • There must be at least one alarm on each floor of the property
  • Each alarm must be mains powered with battery backup

Our current contractor costs are outlined below:

  • Smoke alarm installation - £95 + VAT each
  • Smoke alarm replacement - £40 + VAT each
  • Heat alarm installation - £95 + VAT each
  • Heat alarm replacement - £50 + VAT each

 

The minimum requirement for smoke and heat detectors is outlined in the Housing (Scotland) Act 2006: Scottish Government Guidance on Satisfactory Provision for Detecting and Warning of Fires

Requirements:

  • Annual landlord gas safety certificate
  • Certificates must be kept for 2 years and copy to tenants

Our current contractor costs:

  • Call out - £28.50 + VAT
  • First appliance - £26.50 + VAT
  • Second appliance - £12.50 + VAT
  • Some gas fires are charged at a higher rate

CO detectors must be fitted in all properties containing a combustion device (gas, oil or solid fuel – except those used solely for cooking) as follows:

  • In each space containing an appliance (if a cupboard may be outside the cupboard)
  • In each bedroom or living room where the flue from an appliance passes through
  • Detectors should be powered by batteries designed to last the life of the alarm
  • Detectors can be mains powered but not plug in types
  • Detectors must be fitted to meet the relevant British Standard

Our current contractor costs:

  • £21.45 + VAT per detector (assuming fitted during the gas safety visit)

 

The requirement for Carbon Monoxide (CO) detectors is outlined in the Scottish Government Statutory Guidance for the Provision of Carbon Monoxide Alarms in Private Rented Housing.  

Requirements:

  •          5 yearly EICR (Electrical Inspection Condition Report)
  •          Keep certificates for 6 years and copy to tenants

Our current contractor costs:

  •          £95 + VAT (for 1 or 2 bed - £10 + VAT per extra bedroom)

 

Requirements for electrical safety are outlined in the Scottish Government Statutory Guidance on Electrical Installations and Appliances in Private Rented Property

Requirements:

  •          Annual Portable Appliance Testing (PAT)
  •          Keep certificates for 6 years and copy to tenants

Our current contractor costs:

  •          £2.50 + VAT per item (assuming at same time as gas safety or EICR)

Landlords are required to do the following or appoint someone competent to do it on their behalf:

  • Understand legionella bacteria and Legionnaire’s disease
  • Be able to identify & assess sources of risk
  • Manage those risks
  • Prevent and control any risks
  • Keep records and carry out any legal duties

Our understanding is that Landlord’s or their appointed contractor should:

  • Carry out a risk assessment
  • Manage, prevent and control identified risks
  • Periodically review the risks

The Health & Safety Executive (HSE) are responsible for the legislation in this area and more information can be found here:

Part 2: The control of legionella bacteria in hot and cold water systems - see page 45.

Outbreaks of Legionnaire’s disease are rare but they are often fatal and it is therefore essential to consider your obligations carefully.