How to Manage an End of Tenancy
If your tenant has just announced that he or she intends to move on and, as per the agreement, is providing you with the correct notice, then there are certain ways you can ensure the whole process goes nicely and without a hitch.
It’s at this point you can send the tenant a reminder of what ending the tenancy entails. This includes leaving the property in a tidy and clean condition.
It should also state when you will be arriving to do a final inspection and how and when your tenant can expect their deposit to be returned (usually within 5 days under the rules of a custodial tenancy deposit scheme). This is also when you would pick up the keys to the property too.
It’s a good idea to inspect the property several weeks prior to your tenant’s move out date. This way you can take your time and do a thorough check.
You can do another check on the day after the tenant has moved out – or on the day itself - when the apartment or house will be less cluttered.
The first inspection involves carefully checking all furniture, appliances and other goods in the flat against the original inventory. Any damage should be noted (including photographs) and the cost of replacement claimed from the tenant’s deposit at the end of the tenancy.
The tenant should be notified of your intention to replace the item at the tenancy’s end. They have the right to contest this via the particular deposit scheme their money is lodged with.
As the landlord you should notify the scheme too and, if the tenant doesn’t agree with the damage claim, it will be referred to arbitration with the deposit scheme’s administrators.
You will obviously want other prospective tenants to see the property prior to your current tenant moving out. For this reason, you will have to ask your tenant to make the apartment available during certain times to allow you to show others around.
This is something you can arrange between you both and without causing too much inconvenience to your current tenant who is, after all, still paying rent.
In the event the tenant forgets or deliberately leaves behind certain items in the property then contact him or her in writing detailing the items, with photographs. Send this via recorded delivery as proof you have notified the tenant.
The letter should also give a reasonable amount of time for the tenant to pick up the items, otherwise, you will assume they have been abandoned – at which point you can dispose of them yourself.
It’s not a bad idea to leave a week between your current tenant moving out and the new tenant moving in. That way you can do a thorough inspection and fix any loose taps, repaint scuffed paintwork, replace a carpet and perhaps even refresh the décor in certain rooms.
You might also want to call in a cleaning company to give the property a thorough clean if your previous tenants have not already done so.